Purchasing Assistant

MAIN DUTIES

1)     Promote the company and brand at all times.  Present a professional image and a considerate attitude towards our customers, suppliers, fellow colleagues and management.

2)     Ensure brand compliance and follow general company polices.  Bring passion to your work by example and be part of a high performing team delivering customer satisfaction.  Make sound judgements and provide useful performance feedback to the team.  Ensure your personal attire is presentable, clean and appropriate.

3)     Ensure you take suitable breaks; during the day, evenings and weekends and full annual holidays to ensure you are alert and ready for work when appropriate.

4)     Obtain and keep up to date with qualifications relevant to this role.

MANAGEMENT

5)     Receive direction, understand and follow instruction from the Purchasing Manager.  Perform tasks with extreme accuracy and report any issues discovered.  Feedback positively to the Directors.  Be an effective part of a high performing purchasing team.

6)     Review progress with your Manager.  Plan workloads and manage time well to ensure good service and minimise expense.

DUTIES

7)     Develop and run various procedures on IT and paperwork records to help with the efficient running of the purchasing department.

8)     Be an effective assistant to the Purchasing Manager to help with duties that include: –

• Take information from extract major items, schedule and obtain best possible prices from suppliers.  Create call off schedules.
• During construction, order major item materials to be delivered on time and at the best possible price.
• Deal with all delivery issues on supplier invoices.  Pass for payment when appropriate.
• Check and deal with any issues on supplier invoices. Pass for payment when appropriate.
• Provide the accounts team with month end reports to aid with the preparation of management accounts and reporting on business performance.
• Consider future workloads and report to Directors to aid with planning and organisation of the business.

9)     At all times, keep a neat and tidy workspace and other office common areas also used by colleagues.

RESPONSIBILITIES

10)  Ensure all materials supplied to site are as specification, within our budgets and on time.

11)  Ensure we attain and maintain an excellent reputation with our clients and provide them with a very high level of service, meeting their expectations.

12)  Highlight and manage risk.  Be aware of the company’s health and safety policies and ensure they are followed when appropriate.

13)  Be the Purchase Manager cover if ‘out of the office’ e.g. illness, holidays, meeting etc.